Occupancy

    🏢 Occupancy Feature – Frequently Asked Questions (FAQ)

    With the RunHotel admin panel, the property's operational/management team can see an overview of all property's rooms. 

    1. What is an Occupancy feature in RunHotel?

    The Occupancy feature allows property owners to have an overview of all property rooms in one place. The hotel management team can track which rooms on each floor are currently occupied or vacant, or can view occupancy based on the type of rooms clubbed together. It helps streamline room allocation, track check-ins/outs, and monitor space utilisation.

    2. Who can use the Occupancy feature?

    This feature is primarily for property owners, managers, or administrators who manage multi-floor properties like hotels.

    3. How can a property owner use the Occupancy feature?

    Steps to follow:

    1. Navigation: Go to Runhotel's admin panel, click on Operations > “Occupancy” in the main menu. Here you can view all types of rooms clubbed together based on the type of room or the floor on which they are located. 


    -  If you are a new user and do not have any room added, you can proceed by adding the rooms as primary step.


    - Adding Rooms: Navigate to Room inventory and click on the “Add Room” button, enter details such as: (Room Number, Room Type (Single, Double, Suite), Availability, Description etc) and save it


    2. Room View: This displays all room types present in the hotel in a single view based on the type of rooms. Go to Occupancy > 'Room View' to see all the added rooms.


    3. Floor view: This displays all room types present in the hotel in a single view based on the floor they are located in the hotel. Go to Occupancy > Floor view to view this.

    4. You can also add multiple floors to arrange your rooms based on their location. Click on the “Add Floor”, select the Floor Name(e.g., Basement, ground floor, etc) and save it.


    5. You can reorganise rooms by floors in the system. You can add multiple floors and assign or reassign rooms under each floor by clicking on the "Change floor "button. This makes it easy to manage and view occupancy floor-wise.


    4. Why are rooms visible in different colour codes?

    Rooms can be allocated different colour codes to differentiate between the occupied, ready to check-in, and unavailable rooms 

    You can customise colours based on your requirement. To do so, click on the “Customize”, select colours from the drop-down for (Unavailable, Occupied and ready to check-in rooms) and save it.


    5. Does the system show a real-time occupancy dashboard?

    Yes, a visual dashboard lets you see real-time occupancy status by floor, showing which rooms are occupied, vacant, or reserved.

    6. Is there a mobile app to manage hotel occupancy?

    Yes. Runhotel app has a mobile version for floor-wise monitoring.
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